Paciolan integration

ParkHub and Paciolan have partnered to offer an integrated solution that will allow ParkHub to validate parking passes issued via the Paciolan and TicketsWest reservation platforms. Parking passes issued via the Paciolan and TicketsWest platforms are validated in real-time, providing instant confirmation of validity and access.

Prior to integrating your ParkHub and Paciolan locations, you will first need to...

Set up all of the lots that will need to be integrated in ParkHub Portal.
Request an API Authorization Form from your Paciolan rep and return a signed copy.

With the integration in place, you will be able to:

Scan and validate Paciolan passes on event day

- Print-at-home passes
- Mobile passes
- Hard Passes




Receive instant confirmation of the status of that pass

- Pass is valid
- Pass is valid for another location
- Pass was already claimed
- Pass is invalid



View and export data from ParkHub Portal that will show you

- Who redeemed their pass
- Where it was redeemed
- When it was redeemed



FAQ

Most frequent questions and answers

No – you may begin issuing passes at any point in the integration process. Once the integration configuration is complete and the integration is live, ParkHub will be able to validate all unredeemed previously issued passes.

No – you may start scanning passes at any point in the integration process. Before the integration is live, you can reject any passes that have already been redeemed. However, you will not be able to reject invalid passes or passes that are redeemed at the wrong location.

Yes – both single-use and multi-use passes are supported.

Yes – Season Ticket Cards are supported. Please note that any patron with passes tied to a Season Ticket Card must present the physical Season Ticket Card when parking.

Yes – ParkHub’s Prime mPOS devices are able to scan and validate both printed and digital QR codes and barcodes.

Parkhub’s Prime mPOS devices are able to scan and validate most standard barcode formats, including QR, Code 128, and interleaved 2-of-5.


If you’re working with a vendor to print passes on custom ticket/hang-tag stock, please reach out to your Client Success Manager before ordering the full print run and provide them with a proof. We’d be happy to test and verify compatibility on your behalf.

ParkHub validates Paciolan and TicketsWest passes – even with poor or no LTE connectivity.

ParkHub’s Prime mPOS devices are powered by LTE connectivity. In the event of an LTE outage or network slowdown caused by high traffic, Prime devices will automatically fall back into offline mode, seamlessly allowing your attendants to continue to validate passes without connectivity.

When the Prime device detects that LTE connectivity is restored, the device will automatically switch to online mode, and any offline data will sync to the cloud.

A sales/transfer cutoff is optional but not required – clients are encouraged to assess operational needs and determine whether or not a sales/transfer cutoff is necessary. If you do elect to implement a sales/transfer cutoff, the cutoff time should be no later than midnight (CST) prior to the event.

The ParkHub <> Paciolan integration has 2 modes of operation:

  1. Real-Time Validation via LTE
  2. Offline (backup) Validation when LTE connectivity is degraded/unavailable

A file of valid passes is transferred from Paciolan to ParkHub at 1:00 AM (CST) on event day for offline (backup) validation. If you do not elect to implement a sales/transfer cutoff, any passes sold/transferred after 1:00 AM (CST) may not validate in offline mode only.

Yes – you can see the total number of passes that are associated to your Event in Portal. 
**Please note: this number may not appear until the morning of your event.

Navigate to https://admin.parkhub.com/event-parkings/lots and select the appropriate date.

The number of passes associated with that event will be displayed in each lot tile. 
**Please note – this is the total number of passes for the event, not just the number of passes issued for that specific lot.

If it’s past 10:00 AM Central time or parking is about to begin and the pass count is missing or incorrect, reach out to ParkHub support at support@parkhub.com.

You can find your access control settings at https://admin.parkhub.com/user-options 

With the integration in place, you will be able to reject passes that:

  • Have already been claimed
    • Select “Duplicate barcodes will be rejected
  • Are valid but belong in a different lot/garage
    • Select “ Barcodes scanned on the wrong lot will be rejected
  • Are not valid at any of your locations
    • Select “Invalid barcodes will be rejected

When a pass is rejected for any of the reasons listed above, your attendant’s Prime device will display an error message that says why.

If you need to add a lot or garage to your configuration:

  1. Create the Lot in Portal at https://admin.parkhub.com/create/lot
  2. Contact your Client Success Manager (with support@parkhub.com copied) and ask them to approve your newly created Lot. Be sure to mention that you need the Lot added to your integration configuration.
  3. When you reach out, be sure to let your CSM know which areas are allowed to park in that lot.
  4. It can take up to a week for us to update the configuration. Your CSM will let you know once the new lot has been registered as a scanner with SeatGeek.
  • If your organization elects to not implement a sales/transfer cutoff, any passes that are printed or transferred after 1:00 AM (CST) on event day may be rejected as invalid in offline mode only
  • If your organization issues passes to Delivery IDs, passes issued after 1:00 AM (CST) on event day may be rejected as invalid.
  • All parking events must be added to the ParkHub Pac7 Control.

If you believe that the integration isn’t working correctly, (for example, if all passes are scanning as invalid) please reach out to ParkHub Support:

  • support@parkhub.com
  • (214) 935-9098
  • Live Support available from 7AM to 11PM Central, 7 days a week

When you reach out, please provide the following info to your support rep:

  • The location/parking operation you are calling from
  • The name of the Event you are experiencing issues with
  • The error message that you are seeing
  • If possible, an example of a barcode from a pass that isn’t being accepted as expected

Please make sure your ticket office is copied on communications to ParkHub Support.